Managing E-mails
One common task at work, regardless of what job or position is in the company, is writing, checking, and replying to e-mails. If not managed properly, this simple task can take a lot of time to do. In worst cases, you’ll also not be able to do other tasks which depend on important communication.
The best way to manage your e-mail is to make it top priority when you go to work in the morning. Read all your e-mails immediately. This way, you can readily learn about important information. It will also enable you to respond to any urgent matters.
Scan the e-mails one by one. File them straight away into their proper folders- granted that you have them. If you don’t, then you can start creating folders. Depending on your system, it can be by sender, or topic, etc. Make sure that whatever system you use does work for you.
For notifications of meetings, make sure to save the date and time in your e-mail client’s calendar options (if it has it), or you can write it down on your physical calendar or planner.
File these e-mail away as soon as you’re done.
Leave those which need your reply on your inbox. You can go back to them later.
Once all the other e-mail has been filed away, you can now go through the ones that need replying. Go through them one by one and reply as needed. File them in appropriate folders once you are done.
Don’t forget to check your e-mail when you are notified of the arrival of a new one. Otherwise, you can check every hour. Again, file once read and reply as needed.
Once you’ve got a system going on, this task will take up to 30 minutes of your time, tops. You’ll be able to proceed with your other tasks for the day.
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