How to Manage Your E-mails

Managing E-mails

You rush into the office in the morning. You boot up your computer and open your e-mail client. Lo and behold, one hundred unread e-mails! You swore there was only seventy yesterday. Tsk! Does this scenario happen to you everyday? It only means one thing – you need to manage your e-mails properly.  Don’t fret. Here are tipz on how to do exactly that:

The key here is to not procrastinate. Read your e-mails and respond to them immediately. First, you might miss important memos or information from your boss. Second, you get to work on the important and urgent issues immediately as they come in. Do not move on to the next e-mail without resolving the issue in the first. When you’re done with one e-mail, move it to designated folder immediately.

Never get enough of folders. Have a virtual filing cabinet for your correspondences. What’s easy here is you can create sub-folders as well. One way or organizing is according to date. What you can do is to create a folder for each year. For every year, create folders for months. For each month, create other sub-folders. You may also organize folders according to recipients. Work on a system that you know will work for you.

Familiarize yourself with the e-mail client you use at work. There are many options and functions there that you can use to make e-mailing/replying easier. For instance, you can use “Reply to all” if you need to respond to an e-mail that has multiple addresses. You can also use the “Calendar” to set-up meetings etc.