How to Properly Behave During a Conference Call
September 4, 2009 | In: Career, Self Improvement
Conference Calling
More and more businesses prefer having conference calls instead of conducting physical meetings. This is much cheaper and less time consuming. However, like any other business meeting, participants in conference calls need to follow a certain etiquette to show professionalism and just plain politeness.
Don’t be late. If the memo says that the conference call is at 9 AM, then be sure to log in or phone in 10 to 5 minutes before that time. A scheduled assembly is a schedule assembly, coming in late will only cause distractions and delays, aside from you missing important information.
Since participants do not see one another (in most cases), and especially if you would be meeting for the first time, don’t forget to identify yourself. State your name before commenting. This will help others know who is saying what. It will also be a lot easier for the one taking in the minutes.
Make sure that you are in a quiet place. You may be able to not notice the notice in your background but others might find it distracting.
Avoid multi-tasking while in a conference call. Just think of it as a regular meeting, where you can’t do anything else but be in the meeting. You’ll find yourself easily distracted, and again missing out on important details. Since this is a scheduled event, then it means that you can put the rest on hold until the meeting ends.
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