Setting Up a Web Conference Call
Many companies (and individuals) prefer web-based conference calls when meeting with colleagues, clients, and other business entities because it is less expensive and less-time consuming. If you wish to introduce this to your own small business, then here are some tipz on how to set it up:
Choose a web-based conference call service. You can start with online, reservation-less call providers which offer simple and user-friendly services to newbies. Once you get the hang of it, you can always shift to a more permanent provider. While you’re still getting used to this type of conference call, you still have time to compare offers.
The next step is to set-up an account. Just visit the website of your chosen service provider and register. Most registration processes need basic company information, user information, an e-mail address, and payment method. Again, be sure to get a company that is trusted and reliable. Wait until your account has been activated. You will know this when you receive a telephone number which you can use for future web conference calls. A password or a session code also accompanies this information.
Next, arrange a meeting with all required participants. Send an e-mail or memo providing these people with the phone number, the session code, the date, and the time of the meeting. In some cases, you also have to provide a web address and log in details so participants can view your computer screen. You may also attach the agenda, documents or files needed to be looked into before the meeting.
You can start the meeting by starting the call. You dial the phone number and this opens the call. Participants who have already dialed and will dial in will be automatically connected to you. When everybody is in, you can proceed with the meeting itself.
When the conference is done, all you have to do is to hang up or log out of the web site. You will be billed for the duration of the meeting.
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